Weighted Random, Maximize Availability, and Equal Distribution
Round Robin scheduling now offers three assignment modes, giving you more control over how hosts are selected and how availability is shown to visitors.
The three modes:
- ⚖️ Weighted Random(existing behavior, now named): Picks a host first based on the weight/priority you've set, then shows only that host's calendar to the visitor.
- 📊 Maximize Availability: Instead of picking a host first, the system merges all hosts' calendars together into one view, so the visitor sees every possible time slot across the whole team. The host is selected after the visitor picks a time, based on who's actually free at that time. If there's an overlapping slot where multiple hosts are free (say, 2pm), that slot can be booked multiple times—once per available host.
- ⚖️ Equal Distribution: Same merged calendar view as Maximize Availability, but automatically pulls a host from rotation if they're getting booked disproportionately—keeps things fair across the team.
Other improvements:
⏱️ Slot Hold on Checkout
: After a visitor selects a time slot, they land on a confirmation page where they fill in their details. While they're on that page, the slot is held for 5 minutes so nobody else can grab it. If they abandon the page, the slot opens back up automatically.🔄 External Cancellation Sync
: If a host cancels or deletes an appointment from Google or Outlook, ClickFunnels now picks it up and returns the slot to availability. Same applies if an invitee declines.Why you'll love this:
- 📈 More Bookings: Maximize Availability shows visitors every slot where anyone on the team is free.
- ⚖️ Fair Distribution: Equal Distribution keeps bookings balanced across your team automatically.
- 🎯 Flexible Control: Choose the mode that matches how your team works.
- 🔒 No Double Bookings: 5-minute slot holds prevent conflicts while visitors complete their booking.